You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature. Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box. You can also use one of our pre-designed templates for your signature. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. On the Message menu, select Signature > Signatures.ĭepending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations. If you want to see how it's done, go directly to the video below.
To create and use email signatures in Outlook on the web, see Create and add an email signature in or Outlook on the web. If you don't specify a tip, Outlook uses "mailto" followed by the email address and the subject line as the tip.Important: If you have a Microsoft account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. To customize the ScreenTip that appears when you rest the pointer over the link, click ScreenTip and then type the text that you want. If you want to change the link text, in the Text to display box, type the text. On the Insert tab, click Link or Hyperlink.Įither type the email address that you want in the E-mail address box, or select an email address in the Recently used e-mail addresses list.
In the message, select the text or picture that you want to display as the link. For example, a link such as mailto: is already addressed to your company's customer service representative.Īs you can see, you can format the link text (the words that people see and click on) to say whatever you want. When clicked, the link opens a blank message already addressed to a person, company, or any destination you choose. You can include a return email link in the body of in your e-mail messages.
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